Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role
Provision of quality services and ensures that document management & general administration is in accordance with the approved guidelines and standard office procedures. To make sure and maintain that all the information in the system are always up to date and can be easily retrieved as and when required.
What you will do
Quality checks the documents for incoming, outgoing & circulation thereof.
Attend to administrative requests from project development, commercial and other departments and ensure that the entire request is being actioned on time.
Uploading internal commercial documents i.e Payment Recommendations, Contract Approval Forms, Budget approval forms, Request for Change forms and other documents in GIAMS, PM WEB, Projectwise, & Docusign and ensure that the information is accurate and up to date.
Make sure that physical filing and e-filing is always up to date and can be easily retrieve as and when required.
Assist on common clerical activities including filing, photocopying, scanning, , stamping of contracts, distribution of all communication viz. General Correspondence, & Commercial Documents .
Assist in monitoring the maintenance and upkeep of all office equipment viz. printers, fax machine & photocopier.
Coordinate with external printing company staff assigned in AFGRE office for all reprographic requirements.
To proactively engaged in all pertinent document control related issues through communication and coordination with the Project Team, Function Managers, other departments and external customers.
To implement & administer the approval process of Commercial documents using GIAMS, PM Web, docusign and other systems that are already in placed.
Provide quality services to the Internal customer and ensure timely delivery was achieved.
Required Skills to be successful
Knowledge of document administration process, standard office procedures & basic computer skills. A proficiency will be beneficial.
At least 3-5 years related work experience in administration or clerical office works having good knowledge in using Microsoft Office tools.
What equips you for the role
Majority of the experience must be in Administration Management and clerical works.
Excellent communication skills- fluency in English is a must
Proficient in MS Office
About Al-Futtaim Group Real Estate
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Job Requisition ID: 154847
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