IT Project Coordinator Job at Al-Futtaim Group Dubai

IT Project Coordinator Job at Al-Futtaim Group Dubai

Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Job Requisition ID: 154349

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role
To assist and deliver IKEA assigned programs and project(s) on time and within budget, ensuring that objectives are met while adhering to the IKEA IT/Digital Global & local organization’ standard methodology.

With emphasis to manage and assist the IT team for expansions projects within the UAE, Qatar, Egypt and Oman with clearly defined business process & working methods that are in line within the IKEA Global concept & Al-Futtaim Group’ framework and guidelines

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What you will do
Project Management
Support the project team to manage resources, subcontractors, vendors and internal departments. Maintain effective communication across all projects stakeholders, and to provide regular project status to the internal stakeholders and project manager(s)
Works with depts. to map their current process, understand pain points and identify areas of improvement to maximize efficiencies through best practices.
Coordinates with concerned team/dept. to collect & document project details of all applicable setups
Easily adapts to internal process changes and stays up to date on project developments

Communication
Communicates effectively with internal & External vendors and depts. to establish cordial/effective working relationships
Attends and leads meetings as required (on site and/or web meeting)
Communicates agendas and recaps for all meetings and trainings
Keeps project team & dept. management informed of area activities and of any significant project challenges
Ensure timely & relevant communication with all functional areas that impact scope, budget, risk, and resources of the work effort being managed

Documentation
Knowledge of file management, and other administrative procedures.
Responsible for documentation of each phase of the project, as well as making summary reports that will be presented to Project Team or Steering Co.
Maintain records & manage Annual Maintenance Contracts, Invoices, POs and other procurement activities as per AFG/IKEA procurement processes.
Track & manage assigned project wise budgets and related documentations

Asset Management
Develop procurement strategies across the company to optimize technology spending
Ensure technology asset tracking – received, recovered, deployed, and retired in a controlled manner as well as fulfilling requests for ordering hardware/software

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Required skills to be successful
Strong strategic, analytical and tactical abilities
Good communication and interpersonal skills
Know the concepts related to the management of a project.
Knowledge of project management tools, especially cloud-based software.
Ability to work effectively both independently and as part of a team.

What equips you for the role
3-7 Years professional experience demonstrating progressive responsibility.
Bachelor’s degree and demonstrated academic achievement
Advanced Microsoft Office skills & cloud-based project management tool

About Al-Futtaim Retail
Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion & food options.

Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference…