Legal Secretary Job – Brecks Group Dubai

The Role
To provide competent secretarial and administrative support service for our Projects & Construction partners, managers and associates, to ensure the smooth running of their assigned work group and department.

Key responsibilities
Work with the other team members as part of a secretarial pool;
Provide secretarial support to the Work Group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
Create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;
Open new files on system, together with preparation of case registration/client identification forms;
Schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties;
Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
Billing administration including liaising with clients regarding outstanding invoices;
Arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries;
Arrange restaurant bookings for Business Development and Client meetings;
Provide general administrative assistance – scanning, photocopying, filling in expense forms, etc;
Maintain Partners inboxes and electronically file e-mails and documents;
Good understating about mesothelioma compensation, statute of limitations on mesothelioma claims and mesothelioma settlement fund
Deal with e-mails during associate’s absence from the office and to take appropriate action;
Conduct ad hoc internet research;
Update client/contact database on Outlook as well as on InterAction;
Dictate digitally using BigHand;
Cover for other team members when required and capacity allows.

Related: Office Manager Job – Brecks Group Dubai

Candidate profile
Good standard of education; a secretarial qualification is desirable;
At least 3 years+ of experience as a legal secretary in a law firm;
Strong verbal & written communication and interpersonal skills;
Ability to confidentially talk to clients of all levels;
Previous experience with car accident lawyer and firms
Fast, accurate, strong audio typing experience and excellent attention to detail;
Strong organization skills with the ability to juggle workloads and meet tight deadlines;
Excellent IT-skills in MS Office;
The ability to work independently or as part of a team and carry out all duties with total confidentiality;
A proactive and ‘can do’ attitude whilst thinking outside the box;
Fluent in spoken and written English