Administrative Assistant Job – WebBeds UAE

The Administrative Assistant plays a major role in providing a high standard support to Head of Chains MEA and COO – MEA Product in terms of but not limited to administrative tasks and adhoc projects.

Job Title: Administrative Assistant
Department: Contracting
Location (primary): UAE

Key Responsibilities:
Provide a high standard support to Head of Chains MEA and COO – MEA Product in terms of but not limited to:
Administrative tasks
Adhoc projects
Weekly/ Monthly/ Yearly reports and presentation internally and externally.
Monitor the daily Third Party bookings and communicate with the internal stakeholders to fix the issues.
Support the MEA Chains CMs in terms of reporting.
Answering departmental email/phone inquiries and handling complaints in a courteous, professional manner.
Ensuring office supplies are maintained, to always ensure adequate levels of necessary supplies.
Create and maintain filing systems, both electronic and physical & ensuring the confidentiality and security of files and filing systems.
Coordinating schedules, arranging meetings, preparing & distributing memos and reports, and other correspondence, and ensuring that everyone is kept current on necessary Global Chains department news and information.
Overseeing special projects and tracking progress towards company goals.
Manage business travel arrangements.
Developing, reviewing, and improving administrative systems, policies and procedures.
Write and edit documents from letters to reports and instructional documents.
Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans.

Essential Qualifications & Knowledge:
Understanding of B2B hospitality & Tourism business and electronic distribution channels used for the distribution of lodging products.
Excellent presentation skills.
Ability to multitask.

Related: Contact Centre Operations Officer Job – The Emirates Group UAE

Essential Experience, Skills and Behavioural Requirements:
Strong communication skills.
Exceptional time, task, and resource management skills.
Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
Planning and Organisation skills – ability to multi-task, be proactive and ability to work independently and use your own initiative.
Must have advanced software skills (Microsoft Office), specific in Excel & PPT & Power BI.
OTA, Travel & Tourism, hospitality Experience (2+ years) is required.