Apply for Legal Secretary Job at Brecks Group Dubai, United Arab Emirates | Brecks Group Dubai Careers 2022
The Role
To provide competent secretarial and administrative support service for our Projects & Construction partners, managers and associates, to ensure the smooth running of their assigned work group and department.
Key responsibilities
- Work with the other team members as part of a secretarial pool;
- Provide secretarial support to the Work Group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
- Create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;
- Open new files on system, together with preparation of case registration/client identification forms;
- Schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties;
- Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
- Billing administration including liaising with clients regarding outstanding invoices;
- Arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries;
- Arrange restaurant bookings for Business Development and Client meetings;
- Provide general administrative assistance – scanning, photocopying, filling in expense forms, etc;
- Maintain Partners inboxes and electronically file e-mails and documents;
- Good understating about mesothelioma compensation, statute of limitations on mesothelioma claims and mesothelioma settlement fund
- Deal with e-mails during associate’s absence from the office and to take appropriate action;
- Conduct ad hoc internet research;
- Update client/contact database on Outlook as well as on InterAction;
- Dictate digitally using BigHand;
- Cover for other team members when required and capacity allows.
Related: Customer Service Representative Job – Brecks Group Boston
Candidate profile
- Good standard of education; a secretarial qualification is desirable;
- At least 3 years+ of experience as a legal secretary in a law firm;
- Strong verbal & written communication and interpersonal skills;
- Ability to confidentially talk to clients of all levels;
- Previous experience with car accident lawyer and firms
- Fast, accurate, strong audio typing experience and excellent attention to detail;
- Strong organization skills with the ability to juggle workloads and meet tight deadlines;
- Excellent IT-skills in MS Office;
- The ability to work independently or as part of a team and carry out all duties with total confidentiality;
- A proactive and ‘can do’ attitude whilst thinking outside the box;
- Fluent in spoken and written English
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