This is a highly visible and demanding role whose focus is to continuously provide administrative support to the HR function and its internal customers, provide advice and guidance where appropriate in the role, and ensure quality service to employees at all levels within given deadlines.
HR Coordinator Job Description:
Draft offers, employment contracts for permanent staff, Consultancy Agreements for temporary staff, probationary completion letters, promotion letters, experience certificates, etc.
Track probationary periods on a monthly basis for all MEAA locations. Liaise with relevant line managers to ensure probationary reviews are conducted prior to the probationary end date.
Track visa and labour card renewals on a monthly basis for our DMCC, twofour54 & Dubai onshore entities. Liaise with employees in advance of expiry.
Ensure that all new hires (permanent & temporary) are reflected in our HRIS (Workday) in a timely manner for payroll cut-off. That relevant information as per job location is captured accurately due to its impact on payroll & reporting.
Maintain employee records, i.e. personnel files & employee folders. Ensure that each employee record contains relevant documentation such as resume, contract, identification, etc.
Maintain HR & payroll network drives. Ensure that documents are labelled clearly & saved appropriately.
Administer our UAE medical insurance policy to ensure that additions & deletions are done in a timely manner.
Support with recruitment. This entails posting jobs internally on General channel in Slack, posting jobs on Greenhouse & LinkedIn, vetting shortlisted candidates, scheduling interviews, etc.
Responsible for onboarding activities as per New Hire Checklist on Smartsheet. Responsible for offboarding activities as per Exit Checklist on Smartsheet.
Work closely with the HRBP to process monthly payroll accurately & efficiently for the UAE and Saudi Arabia.
Responsible for creating groups on AlertMedia prior to events for the show teams so that we can reach them in the event of an emergency.
Issue letters (DMCC, twofour54 & dmg) as requested by staff for banking or travel purposes.
Enter sick leave & unpaid leave in Workday. Update payroll notes for unpaid leave entered. In the case of sick leave, share absence stats for rolling 6 months & rolling 12 months with the line manager. Action ‘Return to Work’ on Workday once employee returns to the office from sick leave.
Admin responsibilities covered by this role:
Creating Purchase Orders for the department
Monthly HR petty cash reconciliation for Finance
Monthly DMCC portal funds reconciliation for Finance
Administering company parking cards & coordinating annual renewals with Concordia
Minimum Qualifications and Knowledge:
Educated to an Undergraduate Degree level or equivalent
HR Diploma/ Certificate an added advantage
Proficiency in Word, Excel, PowerPoint, and an HRIS.
Proficient in English (written & verbal) with both individuals & groups
Minimum of one to two years’ experience working in a HR role preferably within a multicultural environment in the UAEJob-Specific Skills:
Knowledge of UAE employment law and HR best practices
Ability to handle sensitive & confidential information
Able to work as part of a team & under own initiative
Demonstrable experience of working to deadlines & deliverables
Working with & communicating effectively and tactfully with staff at all levels.
Ability to work with a high degree of accuracy & attention to detail
The job holder must maintain strict confidentiality in performing the duties of the role and be able to demonstrate the following competencies:
Good time management
Trustworthy & discreet with sensitive information
Flexible & adaptable
Ability to prioritize effectively
Exhibit cultural awareness & sensitivity
Ability to work under pressure and within changing priorities and deadlines
Effective communication at all levels both externally & internally
Attention to detail & accuracy
Ability to multitask
About Us – dmg events
dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for them to network, learn and do business. dmg events is part of the Daily Mail Group Trust (DMGT). DMGT Manages a diverse, multinational portfolio of companies with total revenues of £2bn, that provide businesses and consumers with compelling information, analysis, insight, events, news, and entertainment.
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