Apply for Receptionist Job in London, United Kingdom | Brecks Group Jobs London 2022

Key Responsibilities:

  • Answering and directing telephone calls in a professional manner.
  • Meeting and greeting clients, visitors and staff politely and professionally.
  • Complying with the building security procedures and reporting any issues to the Office Manager/Security Team.
  • Sorting and distributing incoming and outgoing mail and deliveries.
  • Managing the meeting room schedule and organizing refreshments when necessary.
  • Ensuring meeting room is kept presentable and replenished.
  • Monitoring and ordering stationery, VSI-branded items, groceries and postal supplies.
  • Booking couriers and taxis.
  • General office duties, such as printing, scanning, photocopying and filing. Working closely with and assisting the Office Manager, when required.
  • Any other administrative or generic duties as required or reasonable requests.
  • Daily building checks
  • Managing company credit payment records, ensuring that they are accurately recorded in the accounting records, have supporting documentation and that they have been match to an approved PO.
  • Travel Booking (as necessary):
  • Booking company travel, accommodation and subsistence arrangements for Directors, staff and external visitors.
  • Managing travel related PO’s by making sure expense claims are within the company’s policy limits and escalating approval as and when required.
  • Handling visa applications.

Essential Skills and Experience:

  • A minimum of 2 years of receptionist/ admin experience in an office environment is essential.
  • Previous experience in booking international travel
  • Excellent organization and communication skills.
  • Strong customer service skills.
  • Ability to multitask and priorities work.
  • Ability to work both alone and as part of a team.
  • Ability to work under pressure and meet deadlines.
  • High standard of written and spoken English.
  • Literate in a variety of MS packages, including Excel, Word and Outlook.

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Desired Skills and Experience:

Communication: communicates clearly and effectively; tailors communication style to ensure others understand their message and proactively escalates issues/concerns to relevant people, on a timely basis.
Flexibility: reacts positively to changes and inspires others to do the same; readily adapts to change and different ways of working quickly and positively; willing to go the extra mile.
Responsibility: it is not about blame or fear, it is about transparency, trust and taking ownership of our actions and decisions.
Initiative/Solution-Focused: proactively offers solutions to problems that impact your own or your department’s work and constantly seeks out areas of improvement. Maintains a can-do attitude.
Teamwork: Works well with others; supportive and considerate; offers to help when others are busy.
Organization: manages time efficiently to ensure deadlines are met.

What else is on offer?

  • This role comes with a competitive salary and benefits including:
  • Generous commission plan
  • Private medical insurance
  • Discounted gym membership
  • Cycle-to-work scheme
  • Travel Card Loan
  • Regular social and well-being activities
  • Employment Type
Work Level
Entry-Level, Experienced, Mid-Level
Employment Type
Full Time
Brecks Group
View profile
Business Development
Founded in
United Arab Emirates