Administrative Supervisor Job – Fugro Dubai

Administrative Supervisor Job Description
Ensures the optimal utilization of Fugro’s facilities. Assesses and evaluates the physical space requirements of the organization and recommends plans to meet needs. Ensures proper functioning of facilities through ongoing inspection and maintenance

Who we are
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

Related: Finance Officer (Accounts Payable) Job – The Emirates Group Germany

Job responsibilities:
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Completes operational requirements by scheduling and assigning, training and supervising employees; following up on work results.
Plan, Organize, Supervise and control various office functions, including dinners, annual events (reservations, menu, invitations, etc.)
Maintenance of office and kitchen supplies
Analyze, supervise, and streamline office operations and procedures such as supply requisitions, access controls, gate passes etc
Responsible for the overall office infrastructure, including renovations, relocations, and maintenance
Manage office supplies, equipment, furniture, computer and telephone services, and product orders
Administer office/administration budgets, including expenses and supplies
Provide comprehensive administrative support to the regional management team with their travel plans, (transportation and accommodation) calendar management
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
Contributes to team effort by accomplishing related results as needed
Manage contract and price negotiations with office vendors, service providers and office lease in coordination with procurement department
Liaise with facility management vendors, including cleaning, catering and security services
Provide general support to visitors

You bring (qualifications & experience)
3 – 8 years of Working expereince, with atleast 3 years in office management
Strong reading, writing and communication skills in English
Results driven
Ability to be flexible and supportive to both colleagues and stakeholders
Highly organised

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What we offer
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.